Job Descriptions

Approved: June 2016 Index

INDIVIDUAL:

COMMITTEES:

JOINT COMMITTEES


AFSC Liaison

Approved June 2016

JOB SUMMARY:

The American Friends Service Committee (AFSC) was founded in 1917, by the members of the Religious Society of Friends, and is committed to the principles of nonviolence and justice. AFSC sponsors many programs such as fostering peace in communities, transforming criminal justice systems, responding to humanitarian crises, and others. The AFSC liaison is a link between Friends meetings and the AFSC office, passing information in both directions. The AFSC liaison is appointed for a two year term.

JOB DESCRIPTION:

  • The liaison lets AFSC know that he/she is the liaison for Bridge City Friends Meeting.
  • The liaison stays informed with AFSC activities and communicates activities that might be of interest to the meeting.
  • The liaison communicates information from Bridge City Friends Meeting to AFSC as appropriate.

Archivist

Approved June 2016

JOB SUMMARY:

The Archivist gathers and preserves materials relating to the development and history of Bridge City Friends Meeting. The records should show proceedings that are significant in the light of history and are of concern to Friends. The Archivist is appointed for a two-year term.

JOB DESCRIPTION:

Specific duties include:

  • Maintains the Bridge City Meeting Archive in both electronic and printed formats.
  • The electronic and printed archives are identical. So, documents that are received in electronic format are printed for the printed archive, and documents that are received in printed format are scanned for the electronic archive.
  • The electronic archive is currently saved in a Dropbox folder so that it can be easily shared with meeting officers as requested. The files are organized by month and year. Files are consistently named and are easily recognizable.
  • The printed archive is preserved in file boxes. The files are organized by month and year.
  • Communicates with the Clerk, Recording Clerk, Treasurer, and committee clerks as needed to obtain archive documentation.
  • The archive documentation includes business meeting minutes, treasurer reports, state of society reports, the nominating slate, and minuted issues.
  • Serves as historian for inquiries regarding the meeting’s procedures and actions. Helps interested people find needed materials.
  • Periodically reports to the Ministry & Oversight Committee
  • Reports to the Meeting for Business as requested

Assistant Treasurer

Adopted June 2016

JOB SUMMARY:

The Assistant Treasurer is appointed annually for a two-year term and serves as a back up to the Treasurer. It is generally hoped that the Assistant Treasurer will be led to serve as Treasurer in the following term. The Assistant Treasurer should be capable of performing all of the duties of the Treasurer in order to fill in as needed. In addition, the Treasurer may assign specific duties to the Assistant Treasurer.

JOB DESCRIPTION:

  • Serves as a member of Finance and Property Committee
  • Collects contributions and deposits them in the bank.
  • Maintains records and makes reports to Business Meeting when the Treasurer is unable to do so. Maintains familiarity with the Treasurer’s records.
  • Assists the Treasurer according to the needs of the Treasurer and the abilities of the Assistant Treasurer.

Children’s Program Liason

Approved June 2016

Job Summary:

Bridge City Friends Meeting does not have children attending Meeting for Worship regularly at this time. The Children’s Program Liaison is responsible for seeing that two Friends from our meeting are available to be with children, should children come to worship. The Children’s Program Liaison serves a two year term.

JOB DESCRIPTION:

  • Maintains a list of Friends willing to leave Meeting for Worship with visiting or newly attending children.
  • Checks the box of supplies for children to be certain that it is current.
  • If children arrive, ask two Friends to go downstairs with the children.
  • It is the policy of BCFM that at least two adults or one adult and one teen are to be with the children during First Day School.

Clerk

Approved June 2016

JOB SUMMARY:

The Clerk facilitates the business of the Meeting and is the Meeting representative in the wider Quaker community. The Clerk, who is a member of Bridge City Friends Meeting, is appointed for a two-year term.

JOB DESCRIPTION:

Presides at Meeting for Worship for Business

  • Sets agenda to expedite the flow of business, making sure that any carry over business is on the agenda.
  • Distributes (electronically) all documents relevant to each upcoming business meeting to members of BCFM in a timely manner.
  • Is aware of background on significant agenda items in advance of Meeting for Business.
  • Listens receptively, finds points of unity, helps people bring forth questions, and stops and summarizes the sense of the Meeting.
  • Maintains a sense of worship during the business meetings.
  • Follows up where appropriate, or arranges for this to be done.
  • Arranges for and facilitates Threshing Sessions as directed by Meeting for Business.
  • Arranges for ad hoc committees as needed.

Facilitates Communications and Community within Meeting:

  • Attends Ministry and Pastoral Care Meetings.
  • Keeps in touch with all committee clerks and attends committee meetings as needed.
  • Is available for phone calls and consultation.
  • Attends Meeting for Worship regularly.
  • Is active in the life of BCFM, by attending meeting functions and social events.
  • Is responsible for seeing that messages for the e-Bulletin are distributed to the persons on the BCFM mailing list.

Facilitates Paperwork or arranges for it to be done:

  • Carries out correspondence as directed by Meeting for Business.
  • Presents State of the Society Report to Spring Quarterly Meeting (or arranges for someone else to do this) and forwards to NPYM Annual Session.
  • Completes and forwards Annual Statistical report to NPYM in June with the help of Ministry and Pastoral Care committee.

Acts as Meeting Contact with the wider community Arranges for the Meeting’s post office box to be checked on a regular basis. In consultation with Ministry and Pastoral Care committee, responds to phone calls and contacts from the wider community or arranges for some other Friend to assume this responsibility. Communicates and coordinates activities and information with other monthly meetings in NPYM and with worship groups under the care of BCFM. Stays in touch with other Friends groups in the Portland area (Multnomah, Reedwood, West Hills, etc). By being knowledgeable of the wider world of Friends, is able to keep Friends at BCFM updated on regional, national and international Quaker activities. Participates (and represents BCFM) in ecumenical events in Portland. In consultation with Ministry and Pastoral Care committee makes sure that the meeting contact information (address, contact name, etc) is updated in publications.

It is important to remember that the Meeting resides under God’s care and the care of every individual in the Meeting. The Clerk should not be overwhelmed by the job, be able to discern what is most important for the life of the Meeting and do this work within her or his own strengths. The Clerk will be comfortable delegating authority and responsibility, is able to ask for help to get things done, and trusts that we have many able, willing hands ready to do what the Meeting senses is valuable.


FCNL Liaison

Approved June 2016

JOB SUMMARY:

The Friends Committee on National Legislation (FCNL) was founded in 1943 by members of the Religious Society of Friends, and fields the largest team of registered peace lobbyists in Washington DC. The FCNL liaison is a link between Friends meetings and the FCNL Washington office, passing information in both directions. The FCNL liaison is appointed for a two year term.

JOB DESCRIPTION:

  • The liaison lets FCNL know that he/she is the liaison for Bridge City Friends Meeting.
  • The liaison communicates information from two main FCNL publications to the meeting; the Legislative Action Message (LAM) and the Washington Newsletter. The LAM is transmitted via email so the liaison should be able to receive email.
  • The liaison organizes groups to establish a relationship with their Representatives and Senators through lobby visits, phone calls, emails, and/or letter writing.
  • The liaison communicates information from Bridge City Friends Meeting to FCNL as appropriate.

Librarian

Approved June 2016

JOB SUMMARY:

The Librarian is responsible for creating, maintaining and sustaining the Meeting library for the purpose of the religious/spiritual education and sustenance of the Meeting community.

JOB DESCRIPTION:

  • Keeps the Meeting library in good order and makes recommendations to the Meeting for improvements.
  • Monitors the library’s holdings and circulation to the Meeting community.
  • Purchases appropriate holdings and administers funds designated for this purpose.

NPYM Coordinating Committee Member

Approved June 2016

JOB SUMMARY:

The NPYM Coordinating Committee Member is appointed for a two-year term. The term begins October 1. The committee meets once in the Fall and once in the Spring and at least once at Annual Session.

  • All members of the Coordinating Committee should be members of the Religious Society of Friends or long-time attenders, well grounded in Quaker practice and experienced in Quaker discernment and decision-making.

JOB DESCRIPTION:

  • The Coordinating Committee member shares with other members of the committee about Bridge City’s work and inspiration.
  • The member identifies and reports to Coordinating Committee issues that arise at Bridge City.
  • If a member cannot attend a meeting of Continuing Committee, s/he sends regrets to the Continuing Committee Clerk and discusses whether someone else should come in their place.
  • The member reports back to Bridge City about the work of the Continuing Committee.
  • The member submits expenses to the NPYM Treasurer in a timely fashion. Travel expense is reimbursed according to the NPYM travel reimbursement policy.

Recording Clerk

Approved June 2016

JOB SUMMARY:

The Recording Clerk is responsible for preparation of the minutes of the Meeting for Worship for Business. The Recording Clerk is appointed for a two-year term and is normally a member of the Society of Friends who is an active participant in the life of the Bridge City Meeting.

JOB DESCRIPTION:

Specific duties include:.

  • Articulation of the sense of the Business Meeting through sensitive and clear composition of the minutes.
  • Read drafts of minutes aloud during Meeting for Business when requested by the Clerk to make sure the language accurately captures the sense of the Meeting.
  • Attends all Meetings for Business or, in consultation with the Clerk and Ministry and Oversight Committee, arranges for a substitute to take minutes. .
  • Types minutes, shares them with the Clerk for comments and as a check on accuracy, then arranges for the minutes to be circulated (via email, or other methods) among meeting members prior to the next business Meeting.
  • Maintains a file of monthly meeting minutes and makes sure that a copy of the approved minutes is sent to the archivist every month.
  • When the Clerk is unavailable to clerk a business Meeting the Recording Clerk maybe called on to clerk the meeting. This decision is made by the Clerk, Recording Clerk, and the Ministry and Oversight Committee.
  • Generates occasional official correspondence on behalf of the Meeting.

Rising Clerk

Approved June 2016

JOB SUMMARY:

The Rising Clerk is appointed for one year at a time, and is an active member of Bridge City Friends Meeting. The person in this position is the nominee for presiding Clerk. Following the term as Rising Clerk, the person would serve as presiding Clerk of the meeting. During the term of Rising Clerk, the person would serve as a regular member of the Ministry and Oversight committee.

JOB DESCRIPTION:

  • The Rising Clerk will be a regular member of the Ministry and Oversight committee.
  • The Rising Clerk is able to distribute e-Bulletin messages to the persons on the BCFM mailing list as assigned by the Clerk of the Meeting. . Other than participation on Ministry and Oversight, there are few specific tasks for this position. What is done depends on the individual in the position.
  • The Rising Clerk shall work with and job shadow the presiding Clerk in order to allow for a smooth transition as one Clerk leaves and the other becomes the Clerk.

The Rising Clerk may use this year to personally prepare to be Clerk–To set up a support committee, to attend workshops and retreats, to do contemplative work, etc.


Treasurer

Approved June 2016

JOB SUMMARY:

The Treasurer is a member of Bridge City Meeting and is appointed for a two-year term to manage and track the financial affairs of the Meeting. The Treasurer receives and disburses funds as the Meeting directs, keeps the account books of the Meeting, and reports monthly to Meeting for Business. The Finance Committee ensures that the accounts are audited at least once a year. The Treasurer is a member of the Finance and Property Committee and normally attends its monthly meetings.

JOB DESCRIPTION:

  • Pays regular Meeting bills, such as rent, and handles internal transfers of funds as outlined by the budget. Pays other requests for reimbursement as they come in, making sure that the appropriate documentation is on file to authorize the expenditures.
  • Maintains the Meeting’s financial records.
  • Prepares and presents a monthly financial report to the Monthly Meeting for Business that shows the budget, disbursements, and receipts for the month and year to date.
  • Sends receipts to contributors when requested and at the end of the calendar year (for tax exempt purposes) and works with Ministry and Oversight Committee to write letters of thanks for special contributions (when appropriate), enclosing a receipt.
  • Maintains Meeting checkbooks and other financial instruments. Keeps track of all income—logging checks and in-kind donations into our accounting system—and makes timely deposits at the bank.
  • Makes arrangements with the clerk (or the person(s) having the post office box keys) to pick up and distribute the meeting mail on a weekly basis. All bills, and checks should be given to the treasurer.
  • Is responsible for checking the meeting contribution box on a weekly basis.
  • Ensures that any payroll and related tax reports are prepared and submitted in a timely way. Participates on and provides information to support the work of the Finance Committee. Collaborates with and oversees the work of the Assistant Treasurer.
  • Obtains updated information on the Meeting’s liability insurance each year. Originals of insurance policies are normally retained in the BCFM lock box, with copies held by Treasurer or Finance Committee for reference.

Works with the Finance and Property Committee:

  • to create an annual budget which reflects the activities of the Meeting. Information and input is gathered from committee clerks, the landlord, etc. A draft budget is presented to business meeting in November for approval in December. The fiscal year is January to January.
  • regarding investments and moving money from checking to savings, or to investments as the committee or business meeting deems appropriate.
  • Handles occasional financial transactions such as sale of donated stock.

Works with the Ministry and Oversight Committee

  • to handle funds and budget for meeting retreats;
  • to keep track of and disburse funds from the Well Being account;
  • to gather group subscriptions to Western Friend. (Or designated representative).

Works with the Clerk and Finance and Property Committee

to make sure that the financial account records are up to date with current authorized signers on file. This generally happens in the summer when there are new officers in the meeting. Current practice is the have three signers on the bank and investment accounts – the treasurer, the meeting clerk, and either the assistant treasurer or another member of Finance and Property Committee.


Web Keeper

Approved June 2016

Purpose of the Bridge City Website:

  • To support outreach and informational services for Bridge City Meeting to the public at large. (i.e. worship meeting times & locations)
  • To provide an additional means of communication and source of information for meeting attenders, committees, and officers.

General Content Guidelines:

  • The content of the pages will be limited to items of information related to the activities of Bridge City Meeting, including archive of past decisions and meeting minutes.
  • Though content will be related to the activities of Bridge City, links for further information may be provided on the pages as well. (Peace & Social Concerns, AFSC, etc).
  • Judgement about content that is appropriate will be exercised by the Web Keeper in consultation with the Ministry & Pastoral Care Committee Clerk and in consultation with the Meeting Clerk when necessary.
  • All items posted will contain information as to the source of that information whenever possible.
  • Privacy Policy
  • No e-mail addresses, mailing addresses, or telephone contact numbers will be posted on the site without expressed permission of the person listed.
  • No contact information for Friends under the age of 18 will be posted on the NPYM website at any time.

Duties of the Web Keeper :

  • To renew in a timely fashion the registration of web domain name [www.bridgecitymeeting.org] for our use.
  • To arrange for an internet provider to provide server space to host the web pages.
  • To design and write web pages as needed
  • To maintain the web site and keep it current.
  • To be a contact person for committees and officers of Bridge City Meeting to receive information to be posted on the web.
  • To consult with the Ministry and Pastoral Care Committee Clerk when items of concern arise to either reach a decision or to refer the matter to the Committee as a whole.
  • To report to the Ministry and Pastoral Care Committee on the progress, status, and concerns related to the web site.
  • To work with the Archivist & Directory Coordinator who may have special needs with regard to the use of the site.
  • Seek advice and volunteer work from those within the meeting who have the technical skills and knowledge to try to keep costs to a minimum.

Adult Education Committee

Approved June 2016

FUNCTION:

The function of the Adult Education Committee is to provide the adults in the Meeting community educational opportunities. Terms in the Adult Education Committee are two years, preferably staggered to ensure continuity. The committee shall consist of 3-4 members, including a clerk, selected through a Meeting nominating process.

JOB DESCRIPTION:

  • Organizes discussions, presentations, workshops, etc., of interest to the Bridge City Friends Meeting community and relevant to the spiritual well-being and religious education of the adult members and attenders. .
  • Consults and collaborates with other relevant Meeting committees, as well as other Quaker and community organizations, to provide pertinent educational opportunities to Bridge City Friends Meeting.
  • Manages allocated funds for speakers’ honoraria, childcare and other appropriate expenses, as needed.

Finance and Property

Approved June 2016

FUNCTION:

The Finance and Property Committee is responsible for the financial affairs of the meeting. The Finance and Property committee shall consist of four members serving two-year terms. The committee consists of the treasurer, assistant treasurer and two Friends, one of whom serves as clerk of the committee.

JOB DESCRIPTION:

  • Works with the Treasurer to create an annual budget that reflects the activities of the Meeting. Information and input is gathered from committee clerks, the landlord, etc. a draft budget is presented to business meeting in November for approval in December. The fiscal year is January to January.
  • Makes recommendations to the monthly meeting regarding investments of meeting funds .and implement the directions of the meeting regarding investments.
  • At the direction of the monthly meeting, brings recommendations for criteria for access and management of “special funds.”
  • Arranges for periodic audit of the meeting’s financial books.
  • Communicates with members and attenders about the financial status of the meeting.
  • Works with the meeting’s landlord regarding our use of their property.
  • Arranges for and maintains appropriate levels of insurance (liability and renters) for the meeting. .
  • Keeps an inventory of our “physical property” (chairs, bookcases, sign, etc.) and takes appropriate action to maintain the meeting property or acquire new items at the direction of the monthly meeting.

Hospitality Committee

Approved June 2016

FUNCTION:

The hospitality committee helps to generate a sense of community by creating a hospitable atmosphere for Meeting for Worship and fellowship time, as well as organizing occasions where friendliness, welcoming, and care of individuals and the Meeting are promoted.

The committee shall consist of 4-5 members. Members should serve two-year overlapping terms. Part of being in community is to share work, so this committee is encouraged to ask others to assist in the work of building community.

JOB DESCRIPTION:

In preparation for Meeting for Worship:

  • Provide or arrange for refreshments for fellowship time after Meeting for Worship. Responsibilities include set up and clean up, leaving the hospitality tables and kitchen in good order.
  • Be responsible for purchasing coffee and other supplies as needed. By a monthly meeting decision (2006) coffee shall be organic and fair trade.

In collaboration with Ministry and Pastoral Care Committee:

  • Help celebrate important life events in our meeting, such as:.
  • Welcome new members, babies and children into the Meeting community.
  • Plan receptions for weddings and memorial meetings.
  • Announce the month’s birthday list.
  • Initiate, plan and coordinate Meeting events, including (but not limited to) the annual summer camping trip, holiday celebrations, etc. This might be done in collaboration with other committees.

Ministry and Pastoral Care

Approved June 2016

FUNCTION:

The Ministry and Pastoral Care Committee serves two primary functions:

  • fostering the spiritual life of the Meeting and facilitating the pastoral care of the Meeting.
  • The committee maintains membership records, and stays in touch with members and attenders of the Bridge City community.
  • It accepts requests for membership, marriage, and other official requests and arranges for committee of clearness.
  • It is responsible for the Meeting for Worship, helping Friends settle into worship, and arranging for the closure of Meeting.
  • Members of this committee encourage friends to move forward on their spiritual journeys.

The committee consists of five members serving two-year staggered terms. The clerk of the Meeting is an ex-officio member. It is recommended that members of this committee be members of the Society of Friends who are well versed in Quaker practice and tradition. It is important that they be active in the Bridge City community and attend Meeting for Worship and Business as well as other Meeting functions on a regular basis. On rare occasions an attender with particular spiritual gifts might be considered to serve on this committee. This should be given careful consideration and noted in the meeting minutes as an exception to the rule.

JOB DESCRIPTION:

  • Set up the meeting room and encourage Friends to gather in a spirit of worship. Greet visitors and newcomers.
  • Help Friends settle into worship and facilitate the transition from singing to worship.
  • Close meeting for worship, facilitate announcements and introductions, welcome visitors and encourage them to sign the guest book.
  • Help clear the meeting room and return it to previous order.
  • Encourage those with a gift for vocal ministry and foster both vocal and listening ministries.
  • Provide pastoral care to individuals in the meeting, including eldering in a loving way as necessary.
  • Accept and act on requests for membership and marriage clearness committees.
  • Report to business meeting and minute important life events of BCFM members: births, marriages, deaths, new and transfer memberships.
  • Maintain membership files with completed Membership Record and Memorial Service Requests Forms, along with all minutes regarding important life events.
  • Stay in touch with members and attenders of the Meeting.
  • Assist the clerk, and provide guidance and support at business meetings and as requested.
  • Prepare an annual State of Society report.
  • Be in tune with the pulse of the meeting community, working with other committees to set up discussion groups, social gatherings, threshing sessions, etc., as seems necessary and appropriate.
  • At the direction of the meeting, or clerk, or from a sense of the committee, help set meeting policies and practices. Be aware of BCFM history and the good order of Friends.
  • Hold a Newcomers Gathering as needed, to encourage newer attenders and welcome them to the BCFM community.
  • Reach out to the wider community – arrange for appropriate advertising in the local area or in Quaker publications.
  • The Ministry and Oversight Clerk is able to distribute e-Bulletin messages to the persons on the BCFM mailing list as assigned by the Clerk of the Meeting.

Nominating Committee

Approved June 2016

FUNCTION:

The Nominating Committee assists Bridge City Meeting in identifying attenders to serve the meeting community in voluntary committee work and with individual responsibilities. Members serve two-year terms, which are staggered to ensure continuity. The Committee includes three members, one of whom serves as clerk.

JOB DESCRIPTION:

  • Conducts annual survey of the leadings and willingness to serve of each attender.
  • Maintains listing of current committee membership, clerks, and designated volunteers.
  • Contacts each interested attender to discuss possible volunteer roles for coming year.
  • Develops proposed roster of volunteer positions for consideration by Meeting for Business no later than May of each year.
  • Assists Meeting for Business in evaluating and seasoning recommended roster of volunteer positions, works with each attender to find appropriate role.
  • Maintains job descriptions of each volunteer position and updates as necessary.
  • Addresses any position vacancies that occur during the year as promptly as possible by identifying appropriate candidates and bringing those recommendations to the next business meeting for consideration and seasoning.
  • Maintains records of past committee participation, term length, and other information that may assist future Meeting planning.
  • Responds to other needs for volunteer assistance as identified by Business Meeting throughout the year.

QVS Liaisons

Approved June 2016

FUNCTION:

BCFM representatives to QVS act as liaisons between Bridge City Friends Meeting and the Quaker Voluntary Service (QVS) Fellows. QVS is a project jointly sponsored by Bridge City Friends Meeting, West Hills Friends Church, Reedwood Friends Church, and Multnomah Monthly Meeting, Friends mentor young adults who live in cooperative housing and work full-time in professional positions at community based organizations. Two Friends serve two-year terms, with the terms staggered between the two persons serving.

JOB DESCRIPTION:

  • Attend monthly Local Support Committee meetings.
  • Attend other events and celebrations.
  • Plan annual QVS event hosted by BCFM.
  • Participate in work parties at QVS house (garden, cleaning, weatherizing, pantry, etc.).
  • Connect BCFM Friends with QVS.
  • Report to business meeting.
  • Make regular announcements and updates.
  • Help with fundraising.

Special Projects Committee Trustee

(joint with Multnomah)
(taken from Multnomah Friends Meeting Website – wording not yet approved by BCFM)

JOB SUMMARY:

The Special Funds Trustees are entrusted with the responsibility for investment and use of restricted funds subject to donor and Meeting for Business guidelines. Currently these funds include Worship Groups Fund; Ministerial Support Fund; and Spiritual Life Fund. The Special Funds Trustees include two members from Multnomah Monthly Meeting, two members from Bridge City Friends Meeting, and one member from each formally affiliated Worship Group. The trustees from the Worship Groups are nominated by the Worship Groups, and the clerk is named by MMM Nominating Committee from the trustees to serve for two years. Trustees serve five year staggered terms as a committee for Shared Functions among the several worshipping communities represented. They work in coordination with the Treasurer of MMM, who handles disbursements from the funds, which reside with MMM.

TERM:

Special Funds Trustees serve five-year staggered terms; the Clerk serves 2 years as clerk.

JOB DESCRIPTION

  • Trustees are appointed for five year staggered terms. Trustees may be asked to serve for more than one term. The trustees should be chosen to assure a broad familiarity with their worshiping communities and they should be members of MMM or BCFM.
  • Decisions are made in a prompt and timely manner according to normal Friends’ procedures.
  • The trustees meet on a regular basis and as needed to respond to requests.
  • The clerk of MMM acts as a substitute when one of the trustees is unavailable or one of the positions is vacant.
  • The trustees advise on the investment of the restricted funds of the Meeting using the investment guidelines approved by the MfWfB.
  • The clerk of trustees, with assistance of the MMM treasurer, prepares an annual report on activities of the various funds, for presentation to the October Meeting for Business.
  • The trustees regularly review, in conjunction with the MMM treasurer, the monies available in all specially designated funds. The Meeting has specifically requested regular review of the Spiritual Life Fund due to the complexity of its income structure (Minute 1923).
  • The trustees should coordinate with the Committee on Oversight of Worship Groups & Preparative Meetings to encourage use of the fund designated for advancing the work of Worship Groups and Preparative Meetings.
  • The trustees are responsible for the investment of the Annual Sessions Fund (the Oversight Committee is responsible for the dispersal of the Annual Sessions Fund to be used as financial aid for individuals attending North Pacific Yearly Meeting annual sessions). [revised 1106J
  • The trustees may allocate up to $5000 annually from the Spiritual Life Fund to the Program Committee for use in accord with the guidelines for the Fund. The trustees will review this spending level each year and recommend adjustments as necessary. They may allocate some funds to other Committees or individuals subject to MfWfB guidelines for the Fund.
  • The trustees may suggest changes in Fund names, use, or process to the MfWfB as they deem them advisable.

Multnomah Monthly Meeting Job Descriptions -July 2011 ed. Revised 2/11


Quarterly Meeting Planning Committee

(joint with Multnomah)

(available from Willamette Quarterly Meeting Handbook – wording not yet approved by BCFM)